6 Ways to Reduce Workers' Compensation Claims


Albert Cormier

Apr 17, 2023


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Human Resources

Tired of dealing with workers' compensation claims? Running a business comes with various responsibilities, and one of the most difficult is managing a culture of safety while minimizing costly workers' compensation insurance claims. After all, the more often these types of deductions are made from payrolls and budgets, the less left to cover other essential expenses. The good news is that reducing the workers' compensation rate doesn’t have to be complicated or expensive; it can help your bottom line over time. This article explores possible ways to effectively reduce workers' compensation claims and ensure optimal results from your workforce while keeping costs low.

1. Create Workplace Rules

Know the Rules

Creating and enforcing workplace rules is critical to keeping workers safe, promoting a positive work environment, and reducing the number of workers' compensation claims. Establishing specific policies that apply to all employees can help prevent workplace accidents and reduce liability. Employers should have guidelines that clearly explain workplace safety programs, disciplinary actions, time off policies, and any other relevant information related to the job.

Additionally, employers should regularly review these guidelines with their employees so that everyone understands what is expected of them. Having clear expectations helps keep employees informed about their rights and responsibilities while also helping protect employers from unnecessary claims.

Furthermore, by establishing standards for employee conduct and performance, employers can better identify areas where change or improvement is needed. This can help reduce the risk of workers comp claims due to unsafe conditions or human errors.

Business owners can ensure that employees comply with these standards and protect their company from potential legal action by ensuring everyone is aware of workplace rules. Creating and enforcing workplace rules is essential for reducing worker's compensation claims and creating a safe work environment for everyone.

2. Regularly Inspect Work Areas

Regularly inspecting workplace areas can be one of the most effective ways to help reduce workers’ compensation claims. Taking the time to inspect work areas regularly allows employers to identify potential hazards before they become a problem, which reduces the risk of injuries and illnesses for employees. This can save you money on insurance premiums and increase employee safety and satisfaction.

Inspections should include checking for visible safety issues such as loose guardrails, tripping hazards, improper maintenance of machinery and equipment, blocked exits or pathways, etc. Regular inspections also allow employers to review any changes in working conditions that may have been made since the last inspection was conducted.

Employers should ensure that employees are adequately trained and informed about any new hazards discovered during inspections so they can take the necessary steps to protect themselves. Additionally, employers should keep a record of all inspections and any actions taken so that future inspections can be more effective.

3. Keep Accurate Records

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Correctly recording employee activities can help reduce worker's compensation claims. Employers can keep an accurate record of their employees' job-related health and safety by tracking the hours worked, their working conditions, and any hazardous activities they may be engaging in. This information is essential if a worker ever needs to file a worker's compensation claim; it will give the business owner a better understanding of the situation and allow them to assess the claim's validity.

Additionally, by having records that are up to date and complete, employers can ensure that there is no ambiguity when it comes time to resolve any potential dispute or conflict that may arise from workers comp claims. Having accurate records helps protect employers from costly legal battles and provides invaluable workplace safety information.

Overall, having an accurate record of employee activities can help reduce workers' compensation claims and provide employers with a better understanding of the situation to resolve disputes quickly and efficiently. Employers can protect themselves from costly legal battles while promoting a safety culture by keeping accurate records of employee working hours, conditions, and activities.

4. Invest in Ergonomic Furniture

Ergonomics is the science of designing and arranging things people use so that the job fits the person, not forcing people to fit their work environment. Ergonomic furniture helps reduce workplace injury by maximizing employee comfort and productivity, promoting good posture, and reducing fatigue.

An Ergonomic Evaluation Program can help identify potential ergonomic issues in a workspace and ensure that employees use their office furniture safely and adequately. This includes changing desk height, chair setup, footrests, lumbar support systems, or ergonomic accessories like wrist rests or mousepads.

Implementing an effective ergonomic evaluation program ensures that employees have access to the appropriate equipment and encourages proper use to avoid injuries and illnesses, helping to reduce worker's compensation claims and associated costs. Additionally, ergonomic furniture's improved comfort and productivity can improve employee job satisfaction, enhance workplace morale and potentially improve sales rep lead generation.

5. Offer Your Workers Adequate Breaks Throughout the Day

Employees stretching in front of their computer

One of the best ways to reduce workers' compensation claims is by offering employees adequate daily breaks. Studies have shown that employees need more opportunities or time to take a break to avoid becoming tired and more prone to workplace accidents. This can increase the risk of injuries and illnesses, which could increase workers comp claims.

Allowing employees to take regular breaks reduces the risk of injuries and offers other benefits, such as improved focus and productivity during work hours. Offering short 10-15 minute breaks every 1-2 hours is enough for most office settings. However, longer breaks may be necessary depending on the intensity of work and the type of job. Different industries will have specific worker breaks requirements, so it is essential to understand your workplace to comply with the necessary regulations.

Besides, the health and safety of your employees should always be a priority, and offering adequate breaks can help ensure that workers can remain safe during their shifts. Taking steps such as implementing regular break times can reduce the risk of workplace injury and benefit both employers and employees in the long run.

6. Develop a Return-To-Work Program for Employees with Injuries

Employers should have a return-to-work program for injured employees to reduce workers' compensation costs. These programs can help employers manage risks and promote a safe working environment. Return-to-work programs can also reduce costs associated with workers' compensation claims, as employers are able to get injured workers back on the job sooner.

An effective return-to-work program should include an initial assessment of the employee’s physical condition, followed by appropriate medical treatment and rehabilitation services needed for a triumphant return to work. The business owner should also provide education and training sessions so that supervisors can support injured employees during their recovery process.

In addition, employers must develop clear communication protocols between themselves, their injured workers, and other involved parties, such as medical providers and insurance carriers. This communication should be consistent and tailored to the employee's individual needs. Employers should also ensure their return-to-work programs comply with local, state, and federal laws.

Finally, employers should provide resources for injured workers who need additional support or assistance during their recovery process. Available resources may include vocational rehabilitation services, physical therapist or occupational health specialist access, mental health counseling, job coaching, on-the-job training opportunities, or financial assistance. These resources help ensure employees feel supported throughout their return to work journey.

Reducing Workers’ Compensation Claims Will Increase Profitability

Worker's Compensation Claim Form

Working towards reducing workers’ compensation claims can benefit your business in so many ways. By taking the necessary steps to create an effective safety plan, you can ultimately protect your team, boost morale, and even save money. Investing in essential ergonomic furniture, implementing a return-to-work program, creating workplace rules and safety protocols, and regularly inspecting the work areas are all important steps to help reduce injuries. This means fewer claims and higher job satisfaction across the board.

In addition to these suggested methods, we live in a digitally advanced era where businesses must also focus on increasing online visibility and boosting sales. Although many ways exist to increase visibility, most business owners don’t know where to start. Find out how with a free report that will show you how your business is doing online.

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