How to Delegate Without Losing Control

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effective delegation techniques
Sofia Sandoval
Sofia Sandoval
January 23, 2020
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Leadership

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UPDATED:
February 27, 2020

If you're the type of business person who feels personally responsible for everything you need to do throughout the day, you'll never be satisfied. Your workload will continue to cause you unnecessary stress. Becoming a successful delegator is among the best traits you can possess in any business setting. Learning how to make good use of your team's strengths helps you achieve more in less time.

Below you will find some of the most effective delegation techniques available. You are implementing them so that you're able to control the desired outcomes that your team experiences. You'll achieve more together than you're ready to do it on your own.

Decide to delegate right away.

Deciding to assign tasks to other members of your team is a strength. It's in the best interest of the company that you work for because it allows you to keep deadlines and deliver the highest quality results possible. You're not short on time or resources because you decided to make the best use of every person that you work with immediately. Delegating effectively takes the most demanding projects and makes them more manageable because you have someone in mind that can complete the individual tasks that make up the job.

Prepare by making the task's instructions very clear.

one person teaching another while being supervised

You won't be able to accomplish much if the delegated work doesn't come with precise directions. Every task must be clear so that you don't need to give further instructions for a team member to complete it. The idea is to take some of the load off of you, not give you more to do by telling someone else every step to take to complete the work you've delegated to them. You're able to let go of control and allow the person you've given the responsibility to an opportunity to shine.

Choose the right person for the task.

There is a team member for every task. Even if a person doesn't seem like the obvious choice, there are ways to uncover their hidden strengths. The more you work with your team and give them responsibilities, the more aware you become of what they can and cannot do well. Replace 'me' with 'we' when speaking about plans, goals, and achievements.

Determine what the goal and your expectations will be.

Part of the delegation process is knowing what you're hoping to accomplish by having others pitch in. It's setting expectations so that everyone knows what to do and when to have it done by. When your team works toward a common goal, the group achieves success because each person does their part to get the work done by a specific date and time.

Teach new skills.

8 hands with one on top of the other

Even if you don't have a team member that knows how to do the task that you want them to do, you can always take the time to teach them a new skill. Doing so won't make you more productive today. It will, however, give you someone that you didn't have access to in the future. You can coach and mentor another person and help them achieve more professionally because you believed in them.

Stay supportive and communicative.

If you want people to complete the task that you've given them, you must check in with them regularly. Let them know how much it means to you to have such a strong team member to assist them in boosting their self-esteem and make them want to pitch in even more. Learn how to say "Yes," "No," and "Yes, If," because each scenario requires a different response.

Evaluate the performance of each person who helped out.

Doing so helps them know what they did well. It also gives them a point of reference concerning the things they need to work on in the future. Use this time to call out strengths and ask for their feedback. Instead of telling them what they could improve on, ask that they explain what they felt like they needed to work on more.

Allow time to pay everyone who assisted you praise.

man and woman colleague shaking hands

Delegated work gets done because everyone takes personal responsibility in making sure it's complete. Therefore, you need to thank those who assisted you with the tasks. Making sure that you've shown gratitude either verbally or by handwritten card is essential. People are more apt to pitch in at a future date if they feel valued by you.

Build trust and demonstrate your ability to lead.

An essential part of delegating tasks is learning how to trust yourself and your team to assist you with the work that you need to be done. It demonstrates your leadership skills to upper management. It also helps you identify areas where your team shines the most. Deciding to use Hootsuite bulk composer to schedule content that has been written and curated by your team demonstrates good judgment.

Being a Good Delegator is a Trait That Employers Look For in Strong Leaders

Strong delegation skills are something that every employer values. If you can complete the task and delegate responsibility for other tasks to members of your team, you'll have no problem being employable. Companies look for team players who demonstrate strong leadership skills. Master the delegation process, and you'll increase your level of success swiftly.

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