Secrets of Effective Time Management

Share
Secrets of Effective Time Management - Image of a clock pointing at 12:00
Pembrook Nelson
Pembrook Nelson
May 20, 2020
Popular
Category:
Time Management

Table of Contents

UPDATED:

When it comes to managing your time and being productive, this can feel like a monumental task. For many people, they feel like there are too many things that need to be done and not enough time in the day. However, some secrets to effective time management will ensure you get your projects completed.

1. Determine Your Priorities‍

Paper with the word "Priority #1" circled in red

If you say that everything you have to do at work is important, then you’ll never get it all done. Some tasks are more critical than others, and these are the things that should be on the top of your list.

For example, if you have a presentation due at the end of the week, then this is what you should be working on as your priority. You may not be able to work on it all day, but you should make time every day to do something for the project until it’s done.

Besides, work shouldn’t be your only priority in life. You should have aspirations and goals outside of the office. This can be any number of things, including family, friends, or your health. It’s imperative that you set aside time for these priorities as well. Not only will this make you happier, but it will also help you manage your time so that you can get your work done and spend time with loved ones.

2. Make a List‍

Notebook with a To Do List and an Action Plan List

Creating a to-do list is one of the best ways to ensure that you know exactly what needs to be done throughout the day. Before you leave work for the day, it’s a good idea to take a few moments to figure out what you completed and what still needs to be done. Writing this down will ensure that you have your next day planned.

It’s also beneficial to block out time on your calendar to get stuff done. This will include making time to check and respond to emails, work on projects, return phone calls and check social media—not only is it essential to schedule in time for work, but taking breaks is beneficial as well.

3. Use Your Resources Wisely‍

If you’re looking for some secrets of effective time management, it’s that you should use your resources wisely. For example, if you are in charge of creating website content, you don’t have to create new articles every time you post. Consider repurposing some old material. It can save you time.

You more than likely have coworkers who are looking for things to do, so ask them to help you with your projects. Don’t dump all of your work on them, but delegate specific tasks to others to help lessen your load. This ensures that you are using your time wisely and getting all of your projects completed.

4. Stay Focused‍

Man focused on the computer screen

Getting distracted while trying to work is incredibly easy. You may think that you’re only going to check one or two emails or just pop onto social media for a second, and before you know it, 20 minutes have gone by.

When you block out time on your calendar to work on a specific task, stay focused on that task. Turn off all notifications, send phone calls to voicemail, if you have an office door you can close, then close it. Once your allotted time for working on that task is done, then you can take a break and allow yourself to get distracted.

Be Realistic About Your Expectations‍

The truth of the matter is that you can’t manage time; you can only manage yourself. If you want to use your time more wisely to work less and play more, then you have to be disciplined and focused. No one said you had to do this alone. To help reduce some of your workloads, especially when it comes to your online presence, you should consider partnering with E-Marketing Associates. They can help small businesses reach more customers in their local area with listing sync.

footer graphic